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The EEO-3 is a biennial report requiring local unions to provide certain union identification and eligibility information to the EEOC. The EEO-3 further requires eligible local referral unions to provide summary demographic workforce data including race/ethnicity and sex broken down by membership, applicant, and referral information.
- Membership in Referral Unit
- Members: For membership information in the referral unit, local referral unions should use any time since December 31st of the preceding year (i.e., 2019). For the 2020 EEO-3 Report, it would be any time between December 31, 2019 and December 31, 2020.
- Applicants for Membership during the Past Year: For information regarding applicants for membership during the “past year,” local referral unions should use any time since December 31st of the preceding year (i.e., 2019). For the 2020 EEO-3 report, it would be any time between December 31, 2019 and December 31, 2020.
- Referrals during Two-Month Period
The 2020 EEO-3 Report requests demographic workforce data on referrals by the local referral union during a two-month period. For purposes of the 2020 EEO-3 Report, the local referral union must provide data selected from any consecutive two-month period between August 1st and November 30th of the reporting year (i.e., 2020). For example, the local referral union may provide data from a consecutive two-month period from September 1, 2020 through October 31, 2020. However, the local referral union cannot provide two months of non-consecutive data from, for example, the periods August 1, 2020 through August 31, 2020 and October 1, 2020 and October 31, 2020.
- Number of Persons Referred: The local referral union must enter the number of individual persons referred to a job during the selected consecutive two-month period between August 1, 2020 and November 30, 2020.
- Number of Referrals: The local referral union must enter the number of referrals that the persons identified in 2(b)(1) above (i.e., “Number of Persons Referred”) were sent out (i.e., referred) during the selected consecutive two-month period between August 1, 2020 and November 30, 2020. If a member is sent out (i.e., referred) more than one time during the selected two-month period, the total number of these referrals must be included in 2(b)(2) (i.e., “Number of Referrals”).
- Applicants for Referral: The local referral union must enter the number of persons who were applicants for referral during the selected consecutive two-month period between August 1, 2020 and November 30, 2020.
Self-identification is the preferred method of identifying the race/ethnicity information necessary for the EEO-3 Report. Local referral unions are required to attempt to allow members, applicants, and referrals to use self-identification to complete the EEO-3 Report.
As to the method of collecting data, the basic principles for ethnic and racial self-identification for purposes of the EEO-3 Report are:
- Offer members, applicants, and referrals the opportunity to self-identify.
- Provide a statement about the voluntary nature of this inquiry. For example, language such as the following may be used (local referral unions may adapt this language):
“The local referral union is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, the local union invites members, applicants, and referrals to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual.”
If a member, applicant, or referral declines to self-identify his or her race/ethnicity, personnel records or observer identification may be used. Where records are maintained, it is recommended that they be kept separately from the basic files on members, applicants, and referrals, or other records available to those responsible for personnel decisions.
EEO-3 reporting is an electronic, online application. The EEOC requires that EEO-3 Reports be submitted via the new EEO-3 Online Filing System at https://EEOCdata.org/eeo3. Data can be entered directly into the online application through the EEO-3 Online Filing System. Filers can begin submitting data for the 2020 EEO-3 data collection through the EEO-3 Online Filing System on Tuesday, August 24, 2021.
Visit EEOCdata.org/eeo3, navigate to the registration page and follow the online instructions. After submitting the registration form filers will be provided with a Registration ID and PIN. File using the Registration ID and PIN that is provided.
Filer Support Team
The EEO-3 Filer Support Team is available Monday-Friday 9:00AM to 8:00PM EST. You can contact the EEO-3 Filer Support Team at EEO3FilerSupport@EEOCdata.org or toll-free at 855-EEOC-035 (855-336-2035).
Filers should add EEO3FilerSupport@EEOCdata.org, EEOCdata-noreply@EEOCdata.org and Notification@EEOCdata.org to their organization’s safe senders list to ensure that the email response from the EEO-3 Filer Support Team is not blocked or sent to spam by your IT/Systems.