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FAQs

 

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How can a filer create an account?
Each user will be able to create a unique user account during the registration process. This will be a new account specifically for the 2021 EEO-4 Report. Once the user account is created, authorized staff can use the Registration ID and PIN provided in the advance notification letter to link the State or local government to their account.
What should a filer do if a state or local government did not receive (or cannot locate) the advance notification letter that includes the Registration ID and PIN?
The letters will be mailed in mid-October 2021. If a State or local government did not receive the letter by the beginning of November and the State or local government filed previously, please use the filer support page ‘Contact Us’ form to contact the EEO-4 Filer Support Team. It may be necessary to update the contact information. It will be necessary to verify that the caller is authorized to receive this information. The caller must be an existing point of contact in our records or must provide a letter on State or local government letterhead in electronic PDF format, signed by an authorized representative authorizing filer access.
What is the EEO-4 Report?

The State and Local Government Information Report (EEO-4), EEOC Form 164, also referred to as the EEO-4 Report, is a mandatory biennial data collection that requires all State and local governments with 100 or more employees to submit demographic workforce data, including data by race/ethnicity, sex, job category, and salary band. The filing by eligible State and local governments is required under section 709(c) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-8(c), 29 CFR 1602.30 and .32-.37. See Appendix 5 of the EEO-4 Instruction Booklet for additional information.

Section 709(c) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-8(c), requires employers to make and keep records relevant to a determination of whether unlawful employment practices have been or are being committed, to preserve such records, and to produce reports as the Commission prescribes by regulation or order. Accordingly, the EEOC has issued regulations, 29 CFR 1602.30 and .32-.37, prescribing the reporting and related record retention requirements for State and local governments. 29 CFR 1602.30 requires every covered State and local government to make or keep all records necessary for completion of an EEO-4 submission and retain those records for three years. 29 CFR 1602.32 requires EEO-4 filers to retain a copy of each filed EEO-4 report for three years. See Appendix 5 of the EEO-4 Instruction Booklet for additional information.

When is the 2021 EEO-4 filing deadline?
The 2021 EEO-4 data collection will open on Tuesday, October 26, 2021. The EEO-4 Report for calendar year 2021 must be filed no later than Tuesday, January 4, 2022.
Which State and local governments are required to file the EEO-4?

The State and Local Government Information Report (EEO-4), EEOC Form 164, also referred to as the EEO-4 Report, is a mandatory biennial data collection that requires all State and local governments with 100 or more employees to submit demographic workforce data, including data by race/ethnicity, sex, job category, and salary band. The filing by eligible State and local governments is required under section 709(c) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-8(c), 29 CFR 1602.30 and .32-.37. See Appendix 5 of the EEO-4 Instruction Booklet for additional information.

How does a State or local government determine an employee’s race and/or ethnicity?

Self-identification is the preferred method of identifying the race/ethnicity information necessary for the EEO-4 Report. State and local governments are required to attempt to allow employees to use self-identification to complete the EEO-4 Report.

As to the method of collecting data, the basic principles for ethnic and racial self-identification for purposes of the EEO-4 Report are:

  1. Offer employees the opportunity to self-identify.
  2. Provide a statement about the voluntary nature of this inquiry. For example, language such as the following may be used (State and local governments may adapt this language):

    “The State or local government is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, the State or local government invites employees s to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual.”

If an employee declines to self-identify his or her race/ethnicity, personnel records or observer identification may be used. Where records are maintained, it is recommended that they be kept separately from the basic files on employees, or other records available to those responsible for personnel decisions.

What are the options for submitting the 2021 EEO-4 Report?

EEO-4 reporting is an electronic, online application. The EEOC requires that EEO-4 Reports be submitted via the new EEO-4 Online Filing System at https://EEOCdata.org/eeo4. Data can be entered directly into the online application or submitted as an electronically transmitted data file (i.e., data file upload) through the EEO-4 Online Filing System. The data file upload option will not be available on October 26, 2021. The filer support page on the website will include updates on data file upload instructions and availability of this option to submit data after data collection launches. Filers can begin submitting data for the 2021 EEO-4 data collection through the EEO-4 Online Filing System on Tuesday, October 26, 2021.

If a State or local government has never filed an EEO-4 Report before, how can the State or local government get started?

Visit EEOCdata.org/eeo4, navigate to the registration page and follow the online instructions. After submitting the registration form filers will be provided with a Registration ID and PIN via email. File using the Registration ID and PIN that is provided.

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Filer Support Team

The EEO-4 Filer Support Team is available Monday-Friday 9:00AM to 8:00PM EST.
       You can contact the EEO-4 Filer Support Team at EEO4FilerSupport@EEOCdata.org or toll-free at 855-EEOC-035 (855-336-2035).

Filers should add EEO4FilerSupport@EEOCdata.org, EEOCdata-noreply@EEOCdata.org and
Notification@EEOCdata.org to their organization’s safe senders list to ensure that the email response from the
EEO-4 Filer Support Team is not blocked or sent to spam by your IT/Systems.

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